EstateFlow is a cloud-based property rental management platform. Properties, tenants, leases, three-way invoicing, maintenance and landlord statements — all in one beautifully simple system.
See your entire portfolio at a glance — properties, occupancy, rent collection and overdue accounts.
From solo landlords to multi-branch agencies — a single platform that grows with you.
Manage your own portfolio of up to 10 properties without the spreadsheets.
Small teams running 20–50 units who need lease, invoicing and maintenance in one place.
Growing teams that need landlord portals, e-sign leases and automated statements.
Unlimited properties, full payroll, bulk landlord payouts and PayFast collection.
Purpose-built for the South African rental market — from POPIA-compliant tenant data to ZAR invoicing and SARS-friendly statements.
One source of truth for every property and tenant. Track addresses, owners, units, rental rates, deposits and contact history — with photo galleries and document storage.
Generate professional lease agreements from your own templates. Send them for digital signature, track status, and store the signed copy automatically against the property.
EstateFlow's invoicing knows the difference between a tenant rent invoice, a landlord management-fee invoice, and an agent commission invoice — automatically. No double entry, no spreadsheets.
Tenants log issues with photos, your team assigns contractors, and every ticket has a paper trail — so you always know who, what, when and how much.
On the second of every month, EstateFlow generates a professional statement for every landlord — rent received, management fees, maintenance recoveries and net payout. Emailed automatically.
Stop fielding "what's my balance?" calls. Tenants log in to pay rent, view statements and submit maintenance requests. Landlords see live property performance and download statements.
Be live with your first property in under 30 minutes — no installations, no migrations.
Pick a plan, pay securely with PayFast, and get your activation link by email.
Set your agency name, branding, banking details and your admin login — all in one screen.
Capture properties, landlords and tenants — or import from a CSV in bulk.
Generate leases, send invoices, and let EstateFlow handle monthly statements automatically.
Pick the plan that fits your portfolio. All plans include South African hosting, automatic backups and POPIA-compliant data handling.
Extend EstateFlow with optional modules. Available on any plan.
Send rent reminders, ticket updates and lease alerts via WhatsApp Cloud API.
Upgrade to DocuSign for legally-binding lease signatures with audit trail.
Branded tenant app for payments, statements and maintenance requests.
Branded landlord app for portfolio performance, statements & approvals.
Automatic credit + behaviour risk scoring on rental applications.
Need Xero, Sage, MDA, Property24 or a custom feed? We'll build it for you.
Everything else you might be wondering about EstateFlow.
Yes. All tenant and landlord data is hosted on South African infrastructure, encrypted at rest, with full audit logging and configurable data-retention. We provide a Data Processing Agreement on request.
Yes — Standard and Full Suite plans support bulk CSV import for properties, landlords and tenants. Our team can also assist with a one-off data migration on request.
EstateFlow distinguishes between invoices billed to the tenant (rent, utilities), the landlord (management fees, maintenance recoveries) and the agent (commission). Each party only sees their own invoices, but the agency dashboard sees the full picture.
Yes. The Full Suite plan includes built-in payment collection via PayFast, Ozow or Stripe. Tenants can pay directly from their portal or from a payment link in their invoice email.
Yes — Standard and Full Suite plans include landlord portals where landlords can see live property performance, download statements and approve maintenance quotes above a configurable threshold.
You can cancel any time from the portal. Your data remains accessible for 30 days for export, after which it is securely deleted. There are no cancellation fees.
EstateFlow is part of the SL Group platform. Run your retail front-of-house with Vivid POS or reward your customers with Vivid Loyalty — one account, one billing.
Join the South African agencies running their entire rental operation on EstateFlow. Subscribe online — your activation email arrives within minutes.